Special Notes for the users in the EEA（European Economic Area）member countries and the UK（United Kingdom）

"The Japan Foundation Japanese-Language Institute, Urawa" (hereinafter referred to as "the Institute") operating the website of "Marugoto" (hereinafter referred to as "This Site"), respects the privacy of users of all contents and services in This Site (hereinafter referred to as "Users") and exerts extreme caution in the managing of Users’ personal information.

(Collection of Information)

In operating this Site, the Center may collect the following information:

1. Information Collected Automatically

• IP address
• Usage information, such as pages viewed and date and time of access
• Information collected through cookies

2. Information Voluntarily Provided by Users

• Name provided when making an inquiry
• Email address
• Other information included in the inquiry

(The purpose of Use of Information)

The Institute uses information collected from Users for the purpose of operation of this Site and other sites that the Institute operates. The purposes for which such information is used are as follows.

1. To respond to inquiries and other requests from Users;
2. To improve services and enhance quality
3. To ensure security and prevent unauthorized or fraudulent activities; and
4. To use the information for any other purposes of which the Institute notifies Users or publicly announces.

(Provision of Personal Information to Third Party)

The Institute does not provide or disclose personally identifiable Information to any third party without the Users’ approval or permission; however, this shall not apply to the following cases:

1. When Users have consented to disclosure;
2. When the information is disclosed or offered as masked data;
3. When the disclosing or offering is permitted by the laws and/or regulations of Japan;
4. When the Institute relegates some or all of This Site to any third party for the purpose of use of the information described in this Policy.

(Use of Cookies)

1. Cookie

Cookies are data files sent from a website to a user's computer. The website can read these files on the user's computer when the user visits the site again.
Some pages on this site use cookies to save the user the trouble of inputting certain details during every visit, and to collect history information on pages visited as data for supporting the operation of this site.

Personal information about users is not obtained through cookies. Furthermore, users can set their browser to block cookies. In this case, though, it might not be possible to use some of the services provided on this site.

Please note that the cookie data collected from visitors may be forwarded to the authorities for legitimate purposes.

2. Cookies Used on This Site

This Site uses the following types of cookies:

3. Web Analytics Tools

This Site uses Google Analytics to understand how Users interact with and use This Site.
Google Analytics uses cookies to collect information regarding Users' activities on This Site, such as pages viewed and usage environment information (including browser and device information).

The information collected does not identify any specific individual.
The collected information is managed in accordance with Google's Privacy Policy.

(Modification of Purpose of Use)

Modification of This Policy by the Institute: such as a change of purpose of use, change of method of management, etc. should become effective immediately when the Institute uploads the updated This Policy on This Site.

(Exclusion of Liability)

1. The Institute exercises necessary and appropriate measures to prevent all collected information from being leaked, lost, or damaged, and to otherwise ensure the security control of such information; however, despite the security system of the Institute, the Institute assumes no liability and responsibility for any divulging of personally identifiable information.
2. The Institute does not accept any liability for the protection of privacy from website linked to this Site; provided, however, that this shall not apply where such linked website is operated by the Institute.

(Contact)

In the event of Users having any questions or concerns regarding this Privacy Policy or the processing of personal data by The JF or having any requests concerning the access to, rectification of, erasure of, or restriction of processing of personal data, or regarding data portability, please contact the JF. The contact information for The JF is as follows:

The Japan Foundation
Japanese-Language Institute, Urawa
5-6-36 Kita-urawa, Urawa-ku, Saitama-shi, Saitama, 330-0074, Japan
Tel: 048-834-1183 Fax:048-831-7846
https://marugoto.jpf.go.jp/
marugoto@jpf.go.jp

Special Notes for the EEA（European Economic Area） member countries

The Japan Foundation (the "JF") shall comply with the EU General Data Protection Regulation, the United Kingdom General Data Protection Regulation (together, the "GDPR") and other applicable national laws ("applicable laws") in connection with the provision of any of the services that the JF provides (the "Services") to users (the "Users") in the European Economic Area (the "EEA") and the United Kingdom (the “UK”), and therefore hereby establishes this Privacy Policy (this "Privacy Policy") in order to appropriately process the personal data and other data of Users in the EEA and the UK.

1. Processing Personal data, etc.
(1) Definitions
"Personal data" means any data relating to an identified or identifiable natural person, including, without limitation, names, addresses, dates of birth, telephone numbers, e-mail addresses, and any other information collected in connection with providing the Services. "Processing" means any operation or set of operations which is performed on personal data, etc. or on sets of personal data, etc., whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

(2) Purpose of use of personal data, etc.
The JF will process the Users’ personal data to provide, improve and develop the Services, to respond to Users' inquiries submitted through the inquiry form, and to ensure the security of the Services and prevent fraud. The legal basis for the processing of personal data in connection with Users' inquiries and through the use of essential cookies is the JF's legitimate interests in responding to Users who have voluntarily contacted the JF, in providing, improving and developing the Services, and in ensuring the security of the Services and preventing fraud (Article 6(1)(f) of the GDPR). The legal basis for the processing of personal data through analytics cookies is the User's consent (Article 6(1)(a) of the GDPR). In the case of processing the Users’ personal data for purposes other than the above, the JF will notify Users in advance of such new purposes of use and other matters as required by applicable laws. Where the JF processes personal data on the basis of the User’s consent, Users may withdraw such consent at any time by changing their browser settings and disabling cookies. Even in that case, this will not affect the lawfulness of processing performed pursuant to consent before the Users’ withdrawal thereof.
The provision of personal data through the inquiry form is not a statutory or contractual obligation, nor a requirement necessary to enter into a contract. Users are not obliged to provide such personal data. However, if a User submits an inquiry through the inquiry form, the provision of the User's name and e-mail address is necessary for the JF to respond to such inquiry; if such data is not provided, the JF will be unable to respond. Users should note that, when accessing the JF website, certain personal data will be collected automatically through essential cookies as described above.

(3) Retention Period
The JF will retain the Users’ personal data as long as the JF requires such data for achieving the purpose of use specified above, taking into account whether the relevant purpose has been fulfilled (including, in the case of inquiries, whether any related communications have concluded and a reasonable period necessary for establishing, exercising or defending potential legal claims has elapsed), any applicable legal obligations requiring continued retention, and, with respect to cookie data, the technical lifespan of each cookie.

(4) Transfer
The JF may share the Users’ personal data obtained by its overseas offices including those in London, Paris, Madrid, Rome, Cologne and Budapest with other offices including the headquarter in Japan, and may provide such data to third parties such as cloud vendors, third-party analytics providers (including Google LLC) and outside contractors of the JF, etc., to implement the purpose of use specified above. Countries located outside the EEA and the UK (including, without limitation, Japan, the same shall apply hereafter) are among the third parties to whom the JF will disclose the Users’ personal data.
In the case that the country in which the third party is located is outside the EEA and the UK, such country may not have the same data protection laws as the EEA and the UK, i.e., many of the rights provided to data subjects in the EEA and the UK may not be given. With respect to transfers of personal data to Japan, the European Commission has adopted an adequacy decision, recognising that Japan ensures an adequate level of protection for personal data. The UK has similarly maintained adequacy regulations recognising Japan's level of data protection.

In addition to the above, in the case that the JF provides the Users’ personal data to a third party located in a country outside the EEA and the UK, the JF will ensure that adequate measures such as standard contract clauses based on the GDPR are taken concerning the protection of the Users’ personal data. Users may obtain a copy of such safeguards or information on where they have been made available by contacting the JF at the contact point set forth in "3. Contact" below.

(5) Rights of Users
The Users may request from the JF access to, rectification or erasure of, and restriction of processing of their personal data, may object to the processing of the Users’ personal data, and may request data portability. The JF accepts such Users’ requests at the contact point set forth in "3. Contact" below. The JF may refuse the Users’ requests if the JF deems that there is no basis for such Users’ requests or if they are deemed excessive. The Users have the right to lodge a complaint with the data protection authorities having jurisdiction over the location of the Users’ domicile with regard to the processing of their personal data.

2. Safety Management Measures
In order to protect against unauthorized access to, and loss, etc. of, personal data, taking into account the type of personal data, the degree of sensitivity and the degree of economic influence and mental harm caused to Users in the case of a personal data breach, the JF comprehensively evaluates and judges the risks of personal data breaches, implements appropriate personnel, organizational and technical safety management measures based on the risk of a personal data breach, if necessary, checks such safety management measures, sets up a process for correction, and constantly strives to improve security. The JF shall strive to appropriately manage personal data by restricting the entry of outsiders into the offices which are processing personal data, conducting educational awareness activities for all officers and employees involved in the protection of personal data, and placing a manager in charge of each division processing personal data.

3. Contact
In the event that Users have any questions or concerns regarding this Privacy Policy or the processing of personal data by the JF, or have any requests concerning access to, rectification of, erasure of, or restriction of processing of personal data, or regarding data portability, please contact the JF. The contact information for the JF is as follows:

The Japan Foundation
Japanese-Language Institute, Urawa
5-6-36 Kita-urawa, Urawa-ku, Saitama-shi, Saitama, 330-0074, Japan
Tel: 048-834-1183 Fax:048-831-7846
https://marugoto.jpf.go.jp/
marugoto@jpf.go.jp